Shared drives3
48
org-owned
Items22
360
files + folders
External open4
91
links + collabs
High risk3
77
score ≥ 70
Storage1.8
120 TB
all drives
Reclaimable0.6
2.8 TB
waste queue
Ask across drives
answer-firstQ3 board pack.pdf lives in /Exec/Board/2026 on the Exec drive. Version 6, modified Jul 28 by Amira Khan. It's currently shared via an anyone-link with no expiry (risk 94). Worth converting to a domain link before the next cycle.
Sources
Storage vs external shares
Northline team drives · weekly
Storage TBExternal open
W3 Partner domain allowlistW6 Anyone-link expiry ruleW9 Field ops drive reorgW11 Risk scan v2
Items by share level
360 total
56
Private
161
Team
88
External
55
Anyone link
Top reclaimable
Storage waste
| Item | GB | Waste |
|---|---|---|
| Site photos. Dallas | 134.8 | 86 |
| Site photos. Dallas RAW | 126 | 86 |
| Old campaign dumps | 73.8 | 78 |
| Prototype video master.mp4 | 72.1 | 95 |
| export raw folder | 70.6 | 92 |
| summary legacy folder | 46 | 86 |
| draft q4 folder | 42.9 | 72 |
Highest external risk
open shares by risk score
| Item | Drive | Link | Risk | Expires | Clicks |
|---|---|---|---|---|---|
| Q3 board pack.pdf | Exec | Anyone | 99 | Never | 420 |
| Partner pricing.xlsx | Partner packs | Anyone | 99 | Never | 64 |
| Prototype video master.mp4 | Product design | Anyone | 99 | 2026-10-25 | 32 |
| archive-client.mp4 | Payroll support | Anyone | 99 | 2026-12-27 | 35 |
| invoice new folder | Facilities | Anyone | 99 | Never | 346 |
| plan-internal.docx | Partner packs | Anyone | 99 | 2026-10-01 | 151 |
| v2-restricted.pdf | Exec | Anyone | 99 | Never | 162 |
| backup old folder | Warehouse SOPs | Anyone | 99 | Never | 126 |
Governance health
target risk under 40 · now 47% elevated
53%
healthy
Shared drives48
External open91
Anyone · no expiry22
High waste items271
Root-caused alerts
symptom → cause → fix
Do this next
impact ÷ effort × confidence
- 92Expire or revoke top 12 anyone-linksCuts peak external risk without blocking partner work
- 86Archive Field ops cold photo folders~307 GB reclaimable
- 81Activate 14-day anyone-link draft policyCloses the systemic no-expiry hole
- 74Dedupe Partner pricing copiesRemoves dual-share surface + storage twin